Free Youtube Influencer Relationship Management Templates

June 6, 2024
11 Min
Peter Nettesheim
| Author
See Which Influencers Follow Your Instagram
They are 8X more likely to work with you

Free Youtube Influencer Relationship Management Templates

You have done all the work and the influencer has finally posted the video you have been waiting for. What next?

In this article we will go through the steps to take once the influencer has posted, and share the free influencer relationship management templates to optimise the success of your influencer program. 

In fact, this is the most important stage to build a lasting influencer program and maximise ROI, continue reading to learn why. 

Understanding the posted & influencer relationship management stage

The posted and relationship management stage is crucial to wrap up your initial campaign, thank the influencer for their video and most importantly, build a lasting relationship to maximise ROI for your influencer program. 

The reason why this stage is crucial, is because you now have the data you need in order to decide how to continue with these influencers. The key here is to foster lasting relationships with your performing influencers, where you can encourage continuous posting and exposure to maximise the marketing impact for your brand.

The 4 stages of your influencer campaign

In order to understand how to structure your campaign, and how to properly communicate to influencers, we always refer to the 4 stages of your influencer campaign.

The 4 stages of an influencer marketing campaign

1. Influencer Outreach

This is the first step of your influencer campaign where you contact a new influencer for the first time. Your main objective here is to maximise your reply rate to get as many influencers as possible in your pipeline. Read about the right influencer outreach strategies ‍and free templates here. 

2. Influencer Negotiation

Once an influencer replies you will typically move to the negotiation stage where there can be two outcomes. 1. The influencer agrees to your proposal or 2. The influencer asks for more money. To access the right negotiation strategies as well as templates for your Youtube campaign, read our full article on Influencer Negotiation Templates here

3. Awaiting Post

Once you agree to the terms with the influencers you typically move into the awaiting post stage. The work isn’t over yet it is a crucial moment where you should follow up with the influencer to make sure that they will post. Read more about the right strategies and access our influencer outreach awaiting post templates here.

4. Influencer Relationship Management

Once the influencer has completed the post you ideally want to build a long lasting relationship to continue to benefit from the partnership. 

This is the stage we will cover in this article. 

Manage Influencer Relationships: Posted Stage Workflow

The Posted stage is the final step of the first collaboration, where you evaluate the performance of the influencer’s video, including engagement and conversions. This assessment helps you grasp the success of your campaign and the influencer’s impact on your brand.

Besides thanking the influencer for the video, you now want to decide how you can continue to work with these influencers to maximise the impact for your campaign. The most effective way of doing this is categorising your influencer based on performance. We recommend to segment them into the following 3 performance categories: 

  • HP: High performers: Influencers which made >10 sales 
  • MP: Medium performers: Influencers which made between 3 - 9 sales 
  • GP: General / Low performers: Influencers which made less than 3 sales 

This will allow you to strategically allocate resources to the influencers which matter most. 

We often mention the strong power law distribution in influencer marketing, which implies that the majority of the sales are generated by a small group of high performing influencers. The key challenge is to identify these influencers which can make the difference. 

Below is an example of how the performance distribution can look like. The data comes from a D2C brand in the home & living space who organised a Black Friday campaign leveraging influencers as the only marketing channel. The brand was able to achieve a total revenue of $665.2K during November and December. 

As you can see from the chart 61.5% of the revenue was generated by high performing influencers, followed by medium performing influencers with 30.1% and General / low performing influencers with 8.4% revenue contribution. What is astonishing however is if you look at the number of high performing influencers vs medium and low performing influencers in this campaign which is visualised in the chart below. 

Only 2.1% of the influencers which participated in the campaign generated over 60% of the revenue. This example shows the strong power law distribution in influencer marketing. What can we learn from this? Focus on your high performing influencers. Send a big bouquet of flowers a personalised postcard, call them to whatever it takes to build a long lasting relationship with these influencers. Essentially the more of these high performing influencers you are able to identify the bigger your business. Below is an overview of the top 10 performing influencers in this campaign.

With high performing influencers we typically recommend to work with fixed payments instead of affiliate deals to maximise ROI. As you can see from the overview above, working with affiliate gets expensive if an influencer makes a lot of sales. 

On the opposite, with low performing influencers you typically want to work with affiliate instead of fixed payments to hedge your downside and combination of both is also possible if you want to reduce risk. 

For a full article on how to optimise ROI with performing influencers read our full article here

General / Low Performers

When working with these influencers, it is important to understand that spending too much time on communication can put pressure on your ROI. This doesn’t mean that there is no value in these relationships, it just means that you should be strategic about the resources you allocate in managing these partnerships. 

It's still important to express gratitude for their efforts and offer ongoing support. While their initial post may not have yielded high conversions, you can encourage them to continue sharing your affiliate discount on new videos or on other platforms.

This not only supports your campaign but also motivates the influencer to remain engaged with your brand by potentially boosting their commission. 

Here's a customizable template you can use to guide your communication with low performers:

Hi {{firstname}},

Thank you so much for the beautiful video! Your participation in our campaign means a lot to us, and we appreciate your efforts. :)

We have left your link and code active so you will continue to earn affiliate commission. Feel free to use the link also on other platforms which will benefit your affiliate earnings :)

In addition, I have sent you an invitation to the Dashboard so you can create your log in, put in your bank details, and track your commission. 

Your collaboration is incredibly valued.

Thank you once again for your amazing support!



How to capitalise low performing influencers

Based on the 80/20 principle, you will notice that most of the influencers usually fall into this category. 

To still capitalise these relationships we typically recommend to activate them during peak selling seasons, such as Black Friday or a summer seasonality campaign if fit. To do so, you can either offer a higher discount code or commission percentage. The main idea is giving these influencers new and better opportunities for them to share more, and give them a new chance at performing.

Another important aspect is to try to automate the communication as the average ROI per influencer is low. Using automation tools like the Influencer Hero Ai campaign automator and drip campaigns will help to maximise ROI when working with low performing influencers. 

Medium & high performing influencers

These are the influencers which will help build your brand into household names, which is why you want to nurture the relationship and ensure that they will continue to be engaged and ideally become brand ambassadors. We recommend sending a flower bouquet or something special to show your appreciation and make sure to onboard them for a continued partnership. 

To keep them engaged and double down on this opportunity, you could also consider sending them a new product to try out. This not only keeps them excited about your brand but could also lead to additional posts. 

By consistently offering influencers new opportunities to experience your products, you encourage them to continue spreading the word about your brand. The ideal scenario is to transform them into loyal brand advocates or even brand ambassadors who actively represent your brand across various platforms. 

Use the following customizable template to guide your communication and strengthen your relationship with medium and high performers:

Hi {{firstname}},

Thank you so much for your beautiful video!

We would love to continue to work with you and send you our ENTER NAME OF NEW PRODUCT for you to try! ENTER SHORT PRODUCT DESCRIPTION.

I have also sent you an invite to your dashboard where you can see your earnings. If you connect your bank details in your dashboard we can process the payment :)

Can we send you the new ENTER NAME OF NEW PRODUCT?



Maximise ROI with seasonality campaigns

Seasonality campaigns are the best way to maximise your ROI from your influencer program, because the narrative on the post is conversion focused, and it conveys a sense of urgency.

During these seasonality campaigns you ideally want to focus on getting your performing influencers to share more videos in order to maximise ROI.

While a casual mention outside of a promotion will help to increase brand awareness, and can lead to some sales, seasonality campaigns are the moments when you give your customers an exceptional reason to buy. 

In the screenshot below you can see how the sales really start during Black Friday where the brand organised a large influencer campaign. Prior to the campaign sales weren't significant. This shows the power of seasonality campaigns when working with influencers. To read how to successfully organise influencer seasonality campaigns access our full article here. 

Tools to manage an effective influencer campaign

When managing a campaign at a larger scale, having access to the right tools is essential. With Influencer Hero you can manage your campaign end to end from one centralised influencer CRM


In conclusion, managing the relationship with influencers post-campaign is of paramount importance in maximising ROI and building a sustainable influencer program. By categorising influencers based on performance and strategically allocating resources, brands can focus on nurturing high performers and optimising engagement. 

Furthermore, using templates and tools like Influencer Hero streamlines communication and ensures efficient management. Continuously fostering these relationships will enhance brand loyalty and drive long-term success in influencer marketing.

What types of content can YouTube influencers create for your brand?
How much does it cost to run a YouTube influencer campaign?
What are common mistakes to avoid in YouTube influencer marketing?
How can YouTube influencer marketing improve brand awareness?
How do you measure the success of a YouTube influencer campaign?

Most Popular Blogs

Ready to achieve 10X+ ROI?

Schedule a Demo with one of our media experts below.